Full Access to Online Medical Records from 1st April 2022

If you use either the NHS App or Patient Access to book GP appointments or request repeat medications, you should be aware that from 1st April 2022 you will be able to see all new entries and letters in your practice held medical records. In case your records contain sensitive information, you SHOULD NOT share your login details and password.

Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

Proxy Access

It is our Practice Policy to not allow proxy access for children aged 12 - 15 years.

Medical Records Access

There may be circumstances that you wish for another individual to gain access to your medical record. This would allow the named person to speak on your behalf to a member of our team about your medical requirements and have access to your medical record.


If you require this to be arranged we request that you complete the form below and hand into our reception team who will add the contact of the named individual to your medical record.

Consent Form for another individual to gain access to my medical record.pdf


If you have a change to your named individual or you wish to remove the person from your medical record, we will require you to complete a 'change/remove consent form' that should be handed in to our reception team to update your medical record.

Consent removal or update form

Emergency Care Summary

There is a Central NHS Computer System called the Emergency Care Summary (ECS). The Emergency Care Summary is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. It will contain information on your medications and allergies.

Your information will be extracted from practices such as ours and held securely on central NHS databases.   

As with all systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. If you don’t want an Emergency Care Summary to be made for you, tell your GP surgery. Don’t forget that if you do have an Emergency Care Summary, you will be asked if staff can look at it every time they need to. You don’t have to agree to this.